We designed this guide to help you understand the W3 Framework and how to apply it to your peer work.

The W3 Framework Guide

The W3 Framework Guide

The W3 Framework is a tool to help peer responses enhance their monitoring, evaluation, and learning (MEL) practices. We designed this guide to help you apply the W3 Framework to your peer work. Applying the W3 Framework can help peer responses develop evaluation tools that produce more meaningful evidence to show the full impact and value of their work.

We present the guide in three parts:

  1. The first part provides background information about peer work and the W3 Framework
  2. The second part is a step-by-step guide to applying the W3 Framework to peer work
  3. The third part is a toolkit of templates and examples to help you apply the W3 Framework to your work

Keep in mind that we designed the process to help you completely overhaul and streamline your MEL processes. We based the process on organisational change theory, and aimed to make it comprehensive enough to help guide this level of application.

Depending on why you want to use the W3 Framework in your work, you may not need to go through everything in the process to achieve your desired outcomes.

The guide assumes a basic general understanding of MEL principles. If you need more information about MEL, we recommend the BetterEvaluation website.

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Part 1: About the W3 Framework for peer work in public health

Part 1 is for people:

  • With little to no knowledge of the W3 Framework
  • Who understand the W3 Framework and want more information about when and why to use it

It provides background information about:

  • The role of peer work in a public health response
  • Effectively evaluating peer work
  • Understanding the W3 Framework
  • Using the W3 Framework to enhance MEL and inform change

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Part 2: The W3 Framework application process

Part 2 is for people looking to apply the W3 Framework:

  • Within existing peer programs (run by peer or non-peer organisations)
  • Across whole peer organisations

It provides:

  • Step-by-step guidance for applying the W3 Framework
  • Tips for achieving successful, lasting change

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Part 3: The W3 Framework application process toolkit

Part 3 is for people who would like to use our tools and templates to work through the activities in Part 2. It contains:

  • W3 Framework application tools
  • Worked examples of completed W3 Framework application tools
  • Examples of evaluation tools and other resources developed through applying the W3 Framework

All resources in the toolkit were developed by (or adapted from work developed by) peer workers who have already implemented the W3 Framework in their own work.

Editable Microsoft Word versions of the tools and selected other resources are available below. You are free to download and change them to suit your needs. For more information on using these resources, please refer to our terms of use.

W3 Framework application tools (editable versions)

W3 Framework application process overview and checklist

Use this tool to help:

  • Keep track of where you are in the W3 Framework application process
  • Plan time lines
  • Delegate responsibilities

Peer response reflection tool

Use this tool to help:

  • ‘Break the ice’ and get everyone thinking deeply about your peer response’s core purposes and how you achieve them
  • Identify gaps in your data collection processes

Understanding decisions about change

Use this tool to help drill into:

  • How your peer response decides when it needs to change the way it works
  • What information it relies on to make those decisions

W3 indicators brainstorming tool

Use this tool to help develop a first draft of ‘indicators’ or outcome measures that:

  • Are tailored to the specific context of your peer response
  • Cover all the W3 Functions
  • Provide all the information you need to inform continuous quality improvement
  • Cover everything you need to report to your funders

W3 indicators sorting tool

Use this tool to help you refine, sort, and prioritise your draft list of tailored indicators

MEL assessment tool

Use this tool to help:

  • Determine how well your current evaluation tools and other MEL processes can gather information about your new outcome measures
  • Plan how to adapt and enhance your evaluation tools and other MEL processes so they accurately capture information about all your work

Data collection processes development plan

Use this tool to help:

  • Compile a list of all the evaluation tools and other MEL processes you need to collect information about all your indicators
  • Develop an easy-to-follow plan for ensuring your peer response can put these processes in place

MEL data collection plan

Use this tool to help:

  • Articulate, keep track of, and make sense of your overall data collection plan
  • Keep track of about which of your indicators each of your evaluation tools and other MEL processes collects information

Administration plan for data collection tools

Use this tool to help:

  • Articulate, keep track of, and make sense of your overall data collection plan
  • Keep track of what each of your evaluation tools and other MEL processes is for, how you implement them, and what you do with the data you collect

Evaluation and quality improvement tools for peer work (editable versions)

Peer facilitator reflection tool

Use this tool to help:

  • Collect data about educational workshops you run
  • Capture peer facilitators’ insights about changes they saw among participants throughout the workshop

There are two examples of different peer facilitator reflection tools available for download.

Peer insight tool

Use this tool to help:

  • Collect and collate information picked up by peer staff at meetings
  • Quickly identify, respond to, and communicate about emerging trends in the community or health sector and policy environment
  • Identify broad trends across the organisation and its programs
  • Inform planning processes

Staff meeting agenda and minutes template

Use this tool to help structure staff meeting agendas and minutes to help ensure:

  • Meetings address all the W3 Functions (i.e. all your peer response’s work)
  • You can quickly and easily scan meeting minutes over time to identify trends and emerging issues

Do you have feedback? Let us know!

This is the first version of the W3 Framework Guide.

The information in the guide is based on what we have learned so far during the W3 Project. We would love to continue learning from people who apply the W3 Framework to their work.

Let us know if you have any feedback or ideas about anything you think we could improve or include to make it easier for peer responses to use the W3 Framework.

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